Personnel Committee

The Committee’s areas of responsibility are:

A. Relating to the functions of the Co-op as an employer:

  • Recruitment and selection of paid employees of the Co-op
  • Setting and monitoring the terms and conditions of work
  • Ensuring employees are properly trained
  • Ensuring adequate support and supervision for employees
  • Dealing with grievance and disciplinary matters relating to employment
  • Ensuring lines of communication between employees and Co-op members, subgroups and the management committee are clear and functioning well
  • Monitoring and recommending clarification of demarcations between the work of employees, Co-op members, the Management Committee, subgroups and general meetings
  • Managing office equipment and the physical environment of employees.

B. Relating to the role of facilitating communication and decision-making in the Co-op:

  • To maintain an overview of the work of subgroups through regular discussion of the impact of Co-op structures and practices on the work of employees.
  • To offer advice and suggestions to subgroups, the MC and the GM about the effective running of the Co-op from the point of view of the Committee
  • With the agreement of the MC, to take initiatives and follow up discussions held within the Co-op in order to develop the Co-op’s ability to work effectively.

The Personnel Committee is made up of three to five people:

  • The current Co-op GM Chair and/or the Co-op Secretary.
  • Up to three Co-op members with knowledge of the work of sub-groups particularly Maintenance, Housing Management or Finance subgroups.
  • One MC member with an interest in personnel matters from any sub-group.

Any Co-op member can be co-opted to the Committee for periods up to one year. The Committee members (aside from Co-op officers) are elected by the Co-op at the AGM, and members can also be co-opted by the Committee between AGMs.One of the Committee members will act as a convenor and keep minutes of any meetings. Minutes of meetings will be held in the Co-op office and be available to any member.

The Committee meets regularly with the Co-op’s Co-ordinator, at least six times in any year. The Co-ordinator can also request additional meetings as required.
The Committee can place items on agendas for the Management Committee and the GM which directly concern the Co-op’s employees and the role of the Committee.